NOTE: Only use this procedure if you have the time. If boats are passing it is MOST important to ensure the correct capture and marking of the race. Make a note of the event and boat number then come back to this as soon as you have time. Each Station will need to have all boats accounted for before the end of the day and you can go home.

Challenge: You have realized that you missed a boat when evaluating results. In this example we will be looking for bow number 8. First you check with the person recording the finish order to find out which boats the missing boat is between. We find that bow 8 is between bow 24 and bow 14 (boat order can vary, do not expect the boats to pass in Bow Number order except at the Start and even there things can get out of order though much less frequently). You could scroll through the image to try and find the missing boat, but there is a feature built into FinishLynx that makes it much faster to locate the missing boat.

Locate the Magnifying Glass in the menu bar above the entries

Find Bow Search Icon

When you select this button a new window will pop up in the middle of the screen as seen below:

Bow Search Number Entry

Enter the bow number of one of the bows that you know the missing boat is between. In this example I will enter 24 and select OK.

This will then locate the front of the bow 24 on the screen. Scroll the screen to locate the missed boat. In this example bow 8 is very close to bow 24. Note that there is no red line on bow 8. This indicates that bow 8 does not have a time recorded. Evaluate normally then hit CTRL + Z to save the file.

For any questions about this information, please reach out to the Computer Timing Committee at timing@hocr.org or bring any questions to your Station Lead race weekend. Computer Timing Volunteer shifts are all day and you will be expected to stay all day unless previously arranged with the Timing Committee.

Finish Line Timing Station

• One station that volunteers are commonly confused about is the Finish Line. The picture above shows you what the Finish Line trailer looks like at the end of the race course.
• Please find this location on the map of the event.

(See more information about each timing stations under the Timing Stations menu item)

Cambridge Boat Club (CBC)

• The CBC station is located at 2 Gerry’s Landing, Cambridge MA
• Enter from the front door and provide your name to security if asked. Go up the stairs and out to the balcony

(See more information about each timing stations under the Timing Stations menu item)

• The Harvard “Weld” boathouse is located at 971 Memorial Drive, Cambridge MA and commonly known at the Radcliffe Boathouse
• Enter from the front door and provide your name to security. Go up the stairs and out to the balcon

Weld Boat House

(See more information about each timing stations under the Timing Stations menu item)

Riverside Boat Club

• Riverside Boat Club is located at 796 Memorial Drive, Cambridge MA
• Enter from the front door or go down the stairs and then go in the building and up to the second floor. The timing is located out on the second floor balcony of the boat club.

(See more information about each timing stations under the Timing Stations menu item)

Boston University DeWolfe Boathouse

• Start Line is located at the DeWolfe Boston University Boathouse at 619 Memorial Drive, Memorial Dr, Cambridge, MA 02139
• Enter from the door on Memorial Drive or go down the stairs and then go in the building and up to the main floor. The timing is located in one of the coaches offices.

(See more information about each timing stations under the Timing Stations menu item)

• Bring/wear warm clothes (layers are best). All of the potions are outside and some may be shaded. Even on a warm day the breeze, shade and time outside can make you cold. Hats and gloves are recommended.
• Stay Focused on the Race.
  • It is easy to loose focus during the course of the day (we’ve been there done that) please stay alert and work with your Station Lead if you need a break.
• If an issue comes up communicate it as quickly as possible with the Station Lead.
• Volunteers should silence their cell phones, and to ask to be relieved at the next break between events if they need to return a call
• Calls should NEVER be answered during an event, except by the Station Lead or HearNow representatives
• Radios are provided to the stations and should be used by the Station Lead to communicate information to the race committee or other stations
• Skype should be used to communicate with the other stations
• Glare guard is provided if necessary for glare on the computer screen throughout the day (improvise if necessary with the Station Lead)
• The station lead will coordinate breaks and rotate through volunteers at the station to allow for breaks, lunch, time to pick up premiums at the Volunteer Booth, etc
• Please try to pick up your premiums before your shift
• If you need a break, please ask your station lead
• Parking is always an issue use public transportation whenever possible
• This is a TEAM effort and our success is your success!

• DRESS FOR THE WEATHER – Very Important
  • Most stations are outside (and several in the shade) and you will want a warm hat, gloves, and clothing in multiple layers. Hand warmers will be provided at the stations depending on the weather. Even on sunny days some of the stations are in the shade and the wind so its best to be prepared for the cold.
• Where do I go?
  • Volunteer station assignments will be sent to volunteers before your shift. The locations of the Timing Stations are all listed on this site.
  • Please arrive at your assigned location on time, there is a lot of set up and testing to be done in the morning.
  • Parking is always an issue use public transportation whenever possible.
• Shift Times
  • All shifts, unless pre-arranged and confirmed, are from 7am to 6pm Saturday and Sunday. Please notify your station lead if something unexpected comes up while on site.
• The Head of the Charles provides “premiums” to volunteers as a “thank you” for volunteering. These need to be picked up at the Volunteer Trailer at the FALS site (see the hocr.org website for a map of where this is)
  • You should arrange to pick up the “premium” before (or after) your shift. If you are not able to pick it up you can work with your station lead to get it during your shift, this will depend on a lot of variables so please be patient. Timing the regatta comes first.
• Breaks – The Station Lead will arrange for breaks once everything is set up and running smoothly. If you need a break or have any other issues please let your Station Lead know.
• DRESS FOR THE WEATHER – Very Important
  • Most stations are outside (and several in the shade) and you will want a warm hat, gloves, and clothing in multiple layers. Hand warmers will be provided at the stations depending on the weather. Even on sunny days some of the stations are in the shade and the wind so its best to be prepared for the cold.
• All scheduling questions should be directed to timing@hocr.org